Alphonso Employee Privacy Policy
Effective Date: September 4, 2025
This policy explains how Alphonso collects, uses and shares information provided by, or otherwise collected from, current and former employees, job applicants, contractors, and other personnel who provide services to Alphonso. This policy applies to personal information processed in the course of the employment relationship or application process. For current employees, your continuing employment constitutes your understanding and adherence to the terms contained herein.
Information We Collect
We may collect the following categories of personal information:
- Identification Information: Name, address, email address, phone number, Social Security Number, driver’s license, passport details, date of birth, and photographs
- Employment Information: Resume/CV, employment history, education history, qualifications, references, background check information, and employment eligibility verification documents
- Financial Information: Bank account details, tax information, salary, benefits, and compensation details
- Performance Information: Performance reviews, disciplinary records, attendance records, and training records
- Health Information: Medical certifications, disability information, and health insurance information
- Technical Information: Computer and network usage, company email communications, access logs, and device information
- Location Information: Building access records, work location, and travel information
- Biometric Information: If applicable, fingerprints or other biometric data used for authentication purposes
How We Collect Information
We collect personal information through:
- Job application and recruitment processes
- Onboarding documentation
- Performance management processes
- Communications on company systems
- Workplace monitoring systems
- Benefits and payroll administration
- Background checks and verification processes
- Direct interactions with HR and management
Information may come to use through a variety of means, including the submission of forms, emails or texts.
How We Use Information
We process employee personal information for legitimate business purposes, including:
- Managing the employment relationship
- Administering payroll, benefits, and compensation
- Evaluating performance and making promotion decisions
- Ensuring compliance with company policies and applicable laws
- Providing training and development opportunities
- Maintaining workplace safety and security
- Facilitating communication within the company
- Conducting business operations and planning
- Responding to legal requests and protecting our legal rights
Disclosure of Information
We may share employee personal information with:
- Internal departments on a need-to-know basis
- Third-party service providers (payroll processors, benefits administrators, etc.)
- Professional advisors (attorneys, accountants, etc.)
- Government agencies when required by law
- Potential buyers in the event of a business transaction
- Emergency contacts in case of emergency
We require all third parties to respect the security of your personal information and to treat it in accordance with applicable laws.
Data Security
We implement appropriate technical and organizational measures to protect employee personal information, including:
- Access controls and authentication requirements
- Encryption of sensitive data
- Regular security assessments
- Employee training on data protection
- Physical security measures for our facilities
- Incident response procedures
Your Choices
Depending on your location, you may have certain rights regarding your personal information, which may include:
- Access: Request access to your personal information
- Correction: Request correction of inaccurate information
- Deletion: Request deletion of certain information where applicable
- Restriction: Request restriction of processing in certain circumstances
- Portability: Request transfer of your information to you or a third party
- Objection: Object to processing in certain circumstances
Data Retention
We retain employee personal information for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Different types of personal information may be kept for different periods.
Changes to this Policy
We may update this policy from time to time to reflect changes in our practices or legal requirements. We will notify employees of any material changes to this policy.
Contact Information
If you have questions or concerns about this policy or our handling of your personal information, please contact:
Privacy Officer
Alphonso Inc.
211 Hope Street, Suite 390905
Mountain View, CA 94041
Email: privacy@alphonso.tv